October 2017

PTO Board Meeting Minutes

Date:  October 23, 2017
Time:  6:00 PM
Location:  Brighten Academy

______________________________________________________________________________
The meeting was called to order by Keena Kister, PTO President at approximately 6:00.  She gave opening remarks, welcomed everybody to the meeting, and thanked them for coming.  
**September 2017 meeting minutes were approved.      

Budget Update:  
**current balance as of 9/25/17 is $5,080.99
**$996.00 was made in movie night profits
**$460.00 has been made so far for wristband ticket sales for Oktoberfest; $715.98 has been used for Oktoberfest expenses (still need to pay for bouncy houses)
**Per results from the recent budget vote, PTO will be paying for half of the Accelerated Reading (AR) Program that will be new to the school.  This amount is $3,710.80.  The rest of the balance for the AR Program will be payed for with funds from the recent book fair.   
**The other top votes were an air conditioner in the front office, a shade for the playground, and color printers with ink.  When these modifications will happen is still TBD.

Spirit Nights:
**Our most recent spirit night was at Mojobas this past Friday, October 20th.  Proceeds we made from this event still TBD.  
**Every Wednesday Mojobas will offer half price admission to Brighten student between the hours of 12:00-4:00 with $2 food combos.
**The next spirit night will be at Panda Express on November 10th from 5:00-8:00.
**With any of the Spirit Nights throughout the year, PLEASE MAKE SURE TO MENTION YOU ARE FROM BRIGHTEN!


(October Meeting Minutes Continued)


Community Partners:
*Box Tops - Parents were encouraged to send them in to the school.  We currently have made $400.00 for the current school year.  PTO will award the class with the most box tops at the end of the month an ice cream party.

Membership:
**We are currently at 360 members.
**We currently have 100% staff participation and 100% governing board participation.  This is the first year this has happened in Brighten history.  
**Anyone can still become a PTO member through online registration at the
Brighten PTO website.

New Business:
**Oktoberfest
    -This annual event will be held on Friday, October 27th from 6-9pm.
    -Each child is asked to bring in one bag of candy anytime between now
      and October 27th to ensure there is enough candy for this event.   
          We currently are in need of a lot more candy in order to make this
      event successful!!
    -We currently have 30 confirmed trunks for this event.  Those who are
      doing a trunk need to arrive no later than 5:15 and bring 2 family-sized
      bags of candy to start out.  Parents who are doing a trunk are asked to
      only hand out max 2 pieces of candy at a time to ensure ther is enough
      candy for the event.  PTO will help to replinish your stock with the candy
      that we have available.  Trunks must be decorated in order to receive
          the 10 hours volunteer credit!
    -There will be 4 teal pumpkins designated at different trunks which will
      include peanut-free candy for those with allergies.
    -The room moms are responsible for the class games and
      coordinating parents to work at the game during the event.  We
           currently have 24 confirmed games.  Game set-up will begin starting
    (October Meeting Minutes Continued)

          at 5:00.
    -Middle school room moms can assist with the middle school glow
      party in the gym instead of doing a game if they wish.
    -Wrist band payment needs to happen through the order form that was
      sent home with your child.  More order forms are available in the office.
      We cannot accept money through MySchoolBucks or through the PTO
      website for this event.  Pre-order money for wristbands will be due no
      later than this coming Friday at 2:00!!  For those who pre-order, there
          will be a will-call table that evening at the event to pick up your wrist
      bands upon entry.  Parents do not need to buy wristbands for
      themselves, only for students participating in the event.    
    -Performing Stars will perform, and there will also be a photo booth,
      jumpy houses, face painting, and a haunted house (put on by the Fine
      Arts Dept.) at this event to go along with the class games and “trunk or
      treating.”
    -Parking will be available in the back parking lot and across the street at
      the medical office complex.  


**Mistletoe Market
    -This annual craft fair event will be held on Saturday, December 2nd in  
      the Brighten gym.  
    -Vendors will be needed for this event and can contact Keena Kister for
      a vendor application.
    -Each booth (8ftX8ft) will be $20, and there are 32 booths available.
    -Brighten parents will get “first dibs” to apply to be vendors before it is
      opened to the community.
    -More information about this event will be given after Oktoberfest.  

****Room Parent Meeting immediately followed the PTO meeting to answer any
     questions about Oktoberfest.  

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